Property Managers · Report Type
Move-In/Move-Out Condition Report
Document property condition at tenant transitions with photo evidence for security deposit adjudication.
What's Inside
What a move-in/move-out condition report covers
A move-in/move-out condition report is a property manager's best defense in security deposit disputes. It documents every room's condition with timestamped photos and detailed descriptions — walls, flooring, fixtures, appliances, and cleanliness. When a tenant moves out, comparing the two reports makes damage assessment objective rather than argumentative. Courts and arbitrators rely on this documentation, making it one of the highest-value reports a property manager produces.
Report Sections
- 01Entry & common areas
- 02Kitchen condition & appliances
- 03Bathroom fixtures & surfaces
- 04Bedroom & living spaces
- 05Flooring, walls & paint condition
- 06Windows, doors & hardware
- 07Exterior & parking areas
- 08Overall cleanliness rating
The Problem
Writing this report the old way
Without ReportWalk
- ✕Scribble notes on a clipboard or phone
- ✕Take photos with no organization
- ✕Drive home and try to remember details
- ✕Type everything into a Word doc or old software
- ✕Format, proofread, export to PDF
- ✕Send to client hours or days later
Total time: 1-3 hours per report
With ReportWalk
- →Walk the site as usual
- →Snap photos as you go
- →Tap record and speak your findings
- →AI organizes everything into sections
- →Review, edit if needed, send
- →Client gets a professional report in minutes
Total time: 5-10 minutes
Sample Output
What the AI generates
You speak your observations in plain language. ReportWalk transforms them into professional findings with proper terminology, measurements, and recommendations. Here are examples from a move-in/move-out condition report:
Unit 4B kitchen: Countertop burn mark near stove, approximately 3 inches diameter — not present in move-in report, tenant-caused damage
Unit 7A bathroom: Mold growth visible on ceiling above shower — ventilation fan non-functional, maintenance work order submitted
Building exterior: Gutter separation at northeast corner, water cascading directly onto foundation — immediate repair needed
Unit 2C: Carpet in master bedroom heavily stained in 4+ areas, pet odor present despite no-pet lease clause
Parking lot: Pothole near space #12 approximately 6 inches deep — trip/vehicle hazard, scheduled for patch repair
Real examples of AI-generated findings from voice input. Your report will use your observations, your photos, your professional judgment — just without the typing.
More for Property Managers
Skip the typing
Generate your
move-in/move-out condition report
Walk the site, speak your findings, get a professional report. ReportWalk handles the writing so you can handle the work.
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